Getting a product in front of people who don't necessarily know they have a problem

Good luck on this adventure. I think you have a really cool product. Are you offering a trial or beta version?

In general, I don't think you should sell a solution, or an application, definitely not features, but not even benefits. Try to sell a story, a story about how much this tool helped somebody in particular. People like that.

Obviously there is no perfect answer for your question, but here is what I would do. I would try to meet with top managers in big corporations where lots of meetings take place everyday and tell them my story. Try to offer a cost-benefit matrix, highlighting how much time (time = money) your tool is going to save them.

Once you have a big company in your portfolio, it will be way easier to sell your product.

I agree that a story and/or case study is a good idea. I would try to define your target market. Are you going after small businesses? Medium sized businesses? Mostly offline business? Once you define that, think about and brainstorm where those people go. What magazines do they read? What websites do they visit? How can you creativity get in front of them? If you can find other services that compliment yours, I would consider forming a strategic alliance with another company. This will help your exposure a lot.

Given that you were searching tweets and found some users through there, I think you can creatively find a way to reach more people. Feel free to contact me for further information if you'd like, I love tackling problems like this. :)

Besides +1'ing a few folks above, I think you need to take stock in the vast amount of competition.

Just off the top of my head, I've seen all of the following in the past 60 days:

• Google Docs
• Google Wave (Yes! Wave sucks at some things but simple shared Word-ish stuff works.)
• Internal Wiki
• Basecamp
• Notepad + email (since meeting notes don't change after the fact, this isn't that bad)

Note that all these things are either free or very cheap and all are very well known.

"Educating the market" is hard. People don't want to be educated. Thrilled yes, educated no.

So I would recommend developing a strong competitive case against these (and other?) tools. If you don't have major advantages over these products, I don't see the point!

That said, I do wish you luck and as you work on this further please continue to use this forum to bounce ideas off -- I'd love to see this take shape and kick ass! (And so would everyone else here.)

You may want to start with a local organization that has meetings, where you may get in touch with people at larger companies, as they use the product.

So, look for a non-profit that has committee meetings, or project meetings. For example, Habitat for Humanity might, or a local IEEE chapter that is working on planning for a conference. If they see that it helps them, as you gave them a free trial, then it may get back to companies about your product.

You should be very familiar with the products of your competitor, and be able to explain what the strengths are, without putting them down, but then you can use a narrative to show why your product would be better.

You have a potentially viral product here: Your clients are expected to invite their colleagues to your site during the normal course of using your product. Well done.

I've had a quick glance at your site and personally think that you should expand your scope a bit. It looks like your clients only begin using your site after the fact. Also, you might want to handle external meetings (sales presentations, client liaisons, trade events, interviews) as well as internal ones.

1. Get involved before meetings take place and manage scheduling, physical location, agenda discussion and so forth.
2. Make importing minutes from Word a no brainer. Perhaps you have an incoming meeting minutes email address that looks the sender up in the list of users, guesses which meeting the document relates to and parses the document for data (bullet points of resolved issues?) while attaching it to the meeting.
3. Make it trivial to add a meeting. Perhaps forwarding a meeting request to the above email address from Outlook would do it. Once again you can parse the meeting request to gather participants, look at the text for an agenda, etc.
4. Email reminder for a scheduled meeting back out to participants asking for minutes / approval of minutes
5. Allow users who are not registered in your system to register a meeting without signing up or choosing a plan. You could ask them for an optional email address. Consider it viral marketing, and limit the features accordingly.

The ideal is that potential clients do everything they normally do but use your system to make one little part easier. They then grow the usage of your system as it grows on them. That is why I think that the old "type up minutes in a word document and email to meeting minutes" model could potentially work really well.

You might try tapping into professional project managers; they would likely be meeting note power users. There are several professional organizations running around (e.g. Project Management Institute); a local chapter might be a starting point.

The keyword here is Pain. If you can remove pain by applying your product, that is when you have the business. If an organization does not have pain, you have to mediate it with advertising etc. That is very expensive. And in general not very effective.

Thats why doing groundwork on finding out exactly what their pain is, and producing a solution for it - it is how successful businesses are built.