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As a new startup, do I really need a part-time accountant or can software like QuickBooks do everything for me?

Perhaps a bookkeeper to input data into the software is all I need?

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If you are in US, good bookkeeper who was a controller before, has the right education, and understands your business is not that hard to find. Part time is all you need. CPA you need once per year at tax time. I spend about 1% of my total sales on accounting and CPAs - small price to pay for peace of mind. – Apollo Sinkevicius Nov 12 '12 at 23:49

5 Answers

up vote 1 down vote

You probably don't need an accountant for a small business. Bookkeeping might be beneficial, depends on how good you are doing it on your own, and how much time you have to spend on it. A good tax adviser is a must before you do anything though, but it doesn't have to be an on-going retainer.

But it really depends on the type of business. If its a software development startup then I'd do my own books in QuickBooks or GnuCash until the business is up and running (and even after that), if its a retail store with a lot of inventories and large cashflows, then you'd probably be better with an accountant after all.

Also check out the local laws and regulations for your business structure. It might be that you're required to have an accountant.

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-1 - it is SO easy to miss something an then yo uare ina lot of pain. Plus it takes vluable time. THe price for an accountant doing tghe legal side is miniscule. – NetTecture May 25 '12 at 3:58
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Don't confuse accountant with a tax adviser, these are different animals. You can hire an accountant to setup your books, as @Keith suggests, but keeping a part-time accountant for long periods of your work? What for? I mean, for people who don't even know grammar it maybe a real need, but for a regular Joe with a had on his shoulders its an unnecessary expense except for certain cases. – littleadv May 25 '12 at 6:14
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My software company is 17 years old and we've never had an accountant, and never needed one. I do have the benefit that my wife (who is not trained in that) enjoys it and is quite good at it. There are lots of benefits to doing it yourself : you know your business much better than an accountant and it's cheaper in the long run if you have the time. If you have more money than time, then yes, hire an accountant to SET UP things for you. – ClayNichols May 25 '12 at 13:16
-1 since it is going to be vital to have an accountant (this is just a term, it can be tax advisor, etc.) who can advise you about important tax (and certain legal) aspects of your business. You don't have to have a full-time accountant, but I would consider consulting with an accountant (spend 1-2 hours = $100-$200) to explain your business so the accountant can advise you what to do and how. Then you can do bookkeeping, etc. on your own after that and then just return to the accountant to prepare taxes or if anything new happens in your business. – Vasiliy May 30 '12 at 20:02
@Vasiliy, I don't know why you say that accountant and tax adviser are the same. Ridiculous statement. Also, the question is about having an accountant on retainer, not an adviser in general when needed which is indeed vital. Please reconsider (not that I care about the votes, but do educate yourself). – littleadv May 30 '12 at 20:28
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up vote 6 down vote

Bookkeeping software (like Quickbooks) is complimentary to an accountant, not an alternative.

Your business has financial, tax, and possibly payroll responsibilities. A qualified CPA will help you setup and maintain the appropriate financial records your business will need to meet all of these obligations.

You can read, research and learn to do all of these things by yourself or you can hire a CPA to guide/assist you in the process. For the vast majority of people, a good CPA is one of the smartest relationships you can establish early in your business.

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up vote 3 down vote

In general, I would suggest at least having a bookkeeper. The primary responsibilities of a bookkeeper are to ensure that your financial data is accurate and current at all times. Also, the role of bookkeeping should not be reduced to just data entry. A good bookkeeper will have a strong working knowledge of the chart of accounts, debits and credits, journal entries, account reconciliations, bill processing and accounts payable, sales and accounts receivable, and sometimes even payroll processing.

Most small businesses utilize a bookkeeper to be in charge of the task of managing the monthly business finances and ensuring that the financial data is kept organized and current. Generally, small businesses will utilize an accountant (CPA) primarily for tax preparing purposes. It is very common for a business's bookkeeper to work closely with the business's accountant (CPA). The bookkeeper is responsible for preparing and providing the financial data in an adequate tax preparation status for the CPA at the end of the year. To summarize: a bookkeeper you work with on a monthly basis. An accountant (CPA) you generally work with on an annual basis.

When you utilize an accountant (CPA) and a bookkeeper, if the CPA has financial questions at the end of the year, they can be directed to the bookkeeper.

Yes, business owners always have the option of completing bookkeeping themselves. However, it is all too common, that bookkeeping is not made as high of a priority as it should be and finances become unorganized and sloppy, creating unnecessary headaches during tax season. Sometimes this even leads to reporting incorrect figures on your tax returns and can result in you having to file an amended return to fix the errors. All of which could have been avoided by hiring an expert (bookkeeper).

Another thing to consider is how important your time is to you? Especially since you are just starting your business - you are most likely already wearing several hats. Delegate the bookkeeping task so that you can spend more time focusing on the areas of your business that you are truly passionate about.

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up vote 0 down vote

In my opinion it depends on the number of transactions involved and prevailing law in the country. I run a start-up with me and 2 programmers. Total number of transactions are around 4-8 in a month. Hiring a full-time accountant would be overkill. Better to use a tax consultant with hourly charges.

I just use Excel with columns, transaction detail, type - expense or revenue, payment mode details, date.

Every two months I send the Excel to an accountant, he updates the P/L account, Balance Sheet, etc.

I am from India, and it's mandatory for every company to get their account statements verified by a charted accountant before filing tax returns. So what ever tool/software I use, eventually I will have to pay an accountant to prepare/verify the account statements and then file the return.

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up vote 1 down vote

Most Bookkeeper are qualified to be accountants. I would suggest you look for a bookkeeper first. Quickbooks is a software that generates financial reports (set up the chart of accounts proper). A bookkeeper can read and analyze financial reports and in turn provide you feedback. If you are lucky with the right bookkeeper, he/she may file your taxes for a small fee.

I am an Accountant/Bookkeeper

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